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Sending Supporting Documents to Aspire

After you have submitted the online portion of your Aspire Profile, you will receive an email with a list of supporting documents you will need to send to The Aspire Registry.  We use these documents to verify each of the accomplishments listed on your profile.  Depending on the information that you have included on your profile, below is a list of some of the documents you may be asked to send:


Transcripts and Diplomas:

In order to record all coursework you have completed at a college or university, you will need to send a copy of an official transcript from each college or university that you attended. (If you completed a degree, you will also need to send a copy of your diploma as well). You should send transcripts and diplomas for every degree completed, not just the highest degree you have completed, as this may impact your Career Ladder Level.

Please note: if you attended a college or university outside of the United States, Aspire needs an evaluation and translation of your transcript and diploma from an international credential evaluation institute or organization that is a member of the National Association of Credential Evaluation Services. Some organizations include:

          For a full list of member organizations, visit the NACES website


Teaching Certification

Teaching Certification is a professional license or certificate issued by the NYS Department of Education (or the appropriate department in another state) that gives you the ability to work or teach in a public school. Aspire cannot use certification exam results or certificates issued by your college or university to verify teaching certification. 

For professionals who hold New York State teaching certification Aspire needs EITHER:

  • a copy of your certificate


  • a print-out of your TEACH account with the list of certifications you hold.


Child Development Associate or other Credentials

For any credential you list on your Professional Profile, Aspire must have a copy of the actual credential issued by the awarding institution.  For instance, if you have earned your Child Development Associate Credential we would need a copy of the credential you were given from the Council for Professional Recognition. Aspire cannot use coursework or transcripts to verify a Credential.


Life-Saving Certifications

To verify a CPR, First Aid, or other Life-Saving Certification, Aspire must have a copy of a certificate or card from an approved institution. To view a list of approved institutions, click here. The card or certificate must include the name of the institution, the type of certification(s), the date the training was conducted and the expiration date.

Please note: If you would like to list the professional development hours on the Training section of your Professional Profile, the certificate or card must also have the total number of hours for that training. If the card does not include the number of hours, Aspire recommends that you send both the card issued by the approved institution and the certificate issued by the training organization or trainer that conducted the training.


Training Documentation

If you would like to add professional development activities, please send the Training Certificate for each event you attended from the last two years. Aspire cannot accept Agendas, Invoices, Receipts, Quizzes/Exams, or anything handwritten to verify and enter professional development or training hours.

In order for Aspire to be able to enter a training certificate, the training certificate must include the following:

  • The name of the participant
  • The name and signature of the trainer or person who conducted the training event (This person cannot be the same person who received the training).
  • The name of the Training Organization
  • The title of the training
  • The date that the training took place
  • The total number of hours the training lasted

Please note: For accuracy, the training documentation should also include which Core Competency (CBK) and OCFS Training Priority Area(s) the training covers, and how much time is spent in each area. While Aspire will accept documentation without this information, please note that Aspire staff will need to make a determination about the area this training covers, which may not be consistent with your experience or personal records. This is especially relevant if the training has a generic title, such as "Staff Development" or "Inservice."

Maintaining your Aspire Profile

It is important to keep your profile up-to-date.  Luckily, maintaining a current profile is easy! You can update your contact information and other personal information directly on your profile.  You can also add new trainings or education information as you complete them throughout the year.  Just mail them in, or upload your documents to The Aspire Reigstry and we will make sure they are added to your profile.

Our Sponsor

The development of this website is sponsored by the New York State Office of Children and Family Services, funded by the federal Child Care and Development Fund and was developed by the NY Early Childhood Professional Development Institute.